Replace Your ATS: AI Recruiting Stack for $25/Month
Workable costs $129/month minimum. A custom Airtable + Claude recruiting stack runs $25/month and screens faster. Here's exactly how to build this ATS alternative.
Dario Ramirez
Category
SMB Ops
The unglamorous half of AI: what breaks after launch. Rollouts, evals, data readiness, vendor terms, first AI hire, and post-mortems from builds that did not work.
20 articles
AI Workflows for 10-Person Accounting Firms (2026 Guide)
Karbon charges $89/user/month. A custom n8n, Supabase, and Claude stack runs your whole 10-person firm for $200/month. Here is the exact build for 2026, with full ROI in under 6 months.
Marianella Sosa
Replace Mindbody With Custom AI Under $100 Per Month
Mindbody costs $129 per month plus transaction fees. A custom Lovable and Stripe build runs $90 per month flat. Fitness studios making the switch in 2026 save over $1,500 in year one.
Karen Hidalgo
Replace Toast POS and Resy With Custom Software?
Toast POS, 7shifts, and Resy cost $600 or more per month combined. A custom Lovable and Supabase restaurant software build runs around $200 per month. This is what that swap looks like for an independent restaurant, including real tradeoffs.
Marianella Sosa
Internal AI Tool Mistakes SMBs Make (and How to Fix Them)
Shipping an internal AI tool to 30 employees revealed five costly mistakes: PII leaks, no evals, blown API budgets, and zero rollback plans. Full post-mortem inside.
Jorge Del Carpio
Kill Your Shopify Plugin Stack: One Custom Build
10 Shopify add-ons at $400+/mo vs. a custom n8n + Claude + Supabase stack at $80/mo. Here's the math and what to build in 2026.
Jorge Del Carpio
AI Agent in Production: What Breaks in 30 Days for SMBs
Four failure modes that blindside SMBs going live with AI agents: token blowups, hallucinated tool calls, infinite loops, and vendor outages. Real costs, real fixes.
Jonathan Hidalgo
How to Hire Your First AI Engineer at a Small Agency
A 12-person agency's complete playbook: job ladder, $90-160k salary band, interview rubric, and 90-day onboarding plan for your first AI engineer hire.
Jonathan Hidalgo
How to Run AI Evals at an SMB (No Data Scientists)
A practical eval stack for SMBs running 3 AI workflows: golden datasets, weekly batch runs, Slack alerts, all under $30/month in infrastructure costs.
Jonathan Hidalgo
AI Inventory Forecasting: Ditch the $200 Per Month Plugin
Shopify forecasting plugins cost $200+/month and still miss seasonal spikes. A custom Python + Claude setup runs $50/month and hits 15% better accuracy.
Karen Hidalgo
AI Project Failure: Why AI Projects Die in Month 3
Most SMB AI builds collapse quietly after the launch buzz fades. Here's the exact failure pattern and the maintenance budget you need to survive it.
Marianella Sosa
AI Vendor Contracts: What SMBs Must Demand
Before you sign any AI vendor MSA, know which five clauses protect your data, your budget, and your exit. A practical guide for SMB operators in 2026.
Karen Hidalgo
Automate Service Quotes With Claude + Sheets for SMB Workflows
Replace PandaDoc's $35 per user per month with a Claude-powered Google Sheets workflow you can complete in 4 hours for under $5 per month in API costs.
Karen Hidalgo
50 SMB AI Rollouts: What Actually Happened
Anonymized data from 50 SMB AI builds reveals top use cases that pay back in 90 days, the ones that fail, and why 6 weeks is the magic number.
Jonathan Hidalgo
HIPAA-Compliant AI Stack Under $300/Month: Build Guide
Healthcare SMBs paying $1,500/month on fragmented SaaS can cut costs to $250/month with a HIPAA-eligible Supabase, Claude, and n8n stack.
Jorge Del Carpio
AI Data Readiness: A 5-Step Data Audit for AI Success
60-80% of AI projects fail on data quality, not model quality. A concrete pre-AI data hygiene playbook for SMBs before they waste a dollar on models.
Jonathan Hidalgo
Build vs Buy AI: A 6-Month Custom Tool Migration Post-Mortem
We built a custom AI ops tool, ran it for 6 months, then migrated back to SaaS. Here's what the real maintenance cost and decision matrix revealed.
Jorge Del Carpio
Replace SaaS With AI: 8 Tools Gone in 90 Days
A 50-person services firm cut $4,800/month in SaaS spend by learning how to replace SaaS with AI tools built on Supabase, Claude, and n8n. Full playbook inside.
Marianella Sosa
AI Invoice Processing: 10 Hours/Week Saved for $30
A manual AP clerk processes 5 invoices/hour. Claude-powered OCR handles 50. Here's the exact setup that saves 10 hours/week on $30 of API calls.
Karen Hidalgo
Your SaaS Stack Costs Too Much: Audit the Bloat
The average SMB spends $9,062/year on SaaS and uses 30% of it. Here is how to audit your stack and replace bloat with $50/month of AI API calls.
Jonathan Hidalgo